Via the Archive Decree, the Flemish Community entrusted the development and the day-to-day management of Archiefbank Vlaanderen to four reception agencies: ADVN, Amsab-Instituut voor Sociale Geschiedenis, KADOC-K.U.Leuven and Liberaal Archief. For entering the data, Archiefbank Vlaanderen works together with a wide range of partners from the heritage sector.

The general, strategic leadership for the project is provided by the General Meeting of the non-profit association vzw Archiefbank Vlaanderen, composed of representatives from the four reception agencies and experts from the broader heritage sector. The Board of Directors handles the administrative follow-up and interim feedback.
See the composition of the General Meeting and the Board of Directors.

The Technical Working Group is responsible for coordinating and concretely implementing the project. The Archiefbank project staffers in particular are responsible for the technical development and maintenance of the database, establishing and maintaining contacts with the partners, supervising the data entry, giving training courses and handling public relations.
See the composition of the Technical Working Group.

The strategic and operational options are periodically reviewed by a broad Advisory Council, to which the entire Flemish heritage sector and all partners of Archiefbank are invited.
See the reports of past Advisory Councils.